75 Grand Army Highway (Route 6) Swansea , MA 02777 • MA Line: (508) 678-3901 • RI Line: (401) 861-2780 • firstname.lastname@example.org
Whether you are planning a family reunion, wedding reception, birthday party or anniversary celebration, it is important to know the ins and outs of event planning. When you choose to host your event at one of the top ten restaurants in New England, you need to have your ducks in a row, so to speak. Organization is key, but beyond that, you need to know what to expect when working with a professional event planner at a Southeastern Massachusetts event venue and what to ask about and look for at a banquet hall in Swansea, MA.
It doesn’t matter what type of event you are hosting, you need to know about the schedules, contracts, deposits, requirements and expectations of the event coordinator at the venue that you choose to work with for your special gathering. Make sure that you at least know a basic number of guests that will be coming to your party so the venue can see whether or not there is space available on the day that you are requesting. While you might not have all of the other details locked down, it pays to at least have a ballpark figure with regard to your guest list.
#1 – Reserve a Spot in Advance
When you want to host a special event at a special location, it pays to reserve space in advance. While you might get lucky and contact the venue right after someone else cancels for the date that you desire, chances are more likely that you will need a bare minimum of six months to a year in advance, especially if it is for a wedding during the middle of New England’s wedding season.
#2 – Fine Tune the Guest List
Once you get your spot reserved, it’s time to fine tune the guest list. The guest list is important because it will ultimately affect the cost of your event. This is true whether you are planning a family reunion, a wedding or a business luncheon. Food cost is determined by the number of guests, so make sure that everyone RSVPs to let you know whether they are coming or not. Speak directly with the banquet hall in Swansea, MA once you get your numbers locked down and start planning your menu.
#3 – Create a Budget
Beyond the basic elements that you can expect from hosting your party at one of the top ten restaurants in New England, you will have other expenses. Centerpieces, decorations, specialty items and costs that are directly associated with the type of event that you are throwing should all be considered. Create a budget and stick with it!
#4 – Make a Schedule
This can be especially important if you have a lot of things you want to accomplish during your event. When planning a family reunion, make sure to plan for things like dinner, dessert, games and other activities that you want to include. Consider writing out the schedule and including it with the invitations or write it down on a message board or sandwich board for guests to see throughout the evening.
#5 – Make Sure There’s Enough Room
Don’t try to squeeze everyone into a room that is “just big enough” for the event, especially if you are going to have activities and socializing during the party. When you speak with the banquet hall in Swansea, MA, make sure to tell them what you want to do, how much space you think you will need and find out what they have available. Keep some space between the tables for people to get up, walk around and talk with one another.
#6 – Lots of Parking
One thing you cannot forget is to ensure that your guests will have enough on-site or valet parking opportunities to handle the entire crowd. Check with the Southeastern Massachusetts event venue to find out what is available, how much space your group can use and whether or not they have any valet options for you and your guests.
#7 – Get the Word Out
There’s nothing worse than planning an event and getting everything all set up at one of the top ten restaurants in New England, only to have nobody show up. Make sure to send out save the date cards ahead of time, formal invitations once everything is set up, follow up with RSVP cards and then send out a reminder right before the event to make sure no one forgets.
Schedule Your Party or Gathering at Venus de Milo
If you are looking for a beautifully designed banquet hall in Swansea, MA to host your party, celebration, reception or other large event, you will want to consider Venus de Milo. One of the top ten restaurants in New England, The Venus is an excellent Southeastern Massachusetts event venue for personal or professional, casual or formal, and large or small events. Give us a call at 508-678-3901 to learn more about our facility or to schedule a tour.