75 Grand Army Highway (Route 6) Swansea , MA 02777 • MA Line: (508) 678-3901 • RI Line: (401) 861-2780 • venus@venusdemilo.com



Essential Tips: Southeastern Massachusetts Wedding Reception

Essential Tips: Southeastern Massachusetts Wedding Reception

Swansea Wedding ReceptionPlanning a wedding in the next year or so? You have probably already read dozens of articles with tips that proclaim to be important and essential to professional event planning. Whether you have a wedding planner, are working with a day of coordinator, or are trying to do it all yourself, real tips can be helpful. While it’s likely that not everything will apply to your situation, but if you are planning to use a MA wedding and banquet facility for your celebration, keep reading. A beautiful wedding reception in Swansea, MA is just what you need to create lifelong memories for you and your guests.

Create the Guest List First

This might sound like you’re putting the cart before the horse, but don’t even start shopping around for venues until you know the number of guests. Work with both families to create a list of people that you want to invite. You might try to whittle down the list for financial reasons, as most venues charge “per head” according to the number of guests. Remember that this includes you, your soon-to-be spouse, the entire bridal party, parents, and any vendors that will be on-site. Yes, this means that your wedding planner, DJ, emcee, and photographer will all be counted for your Southeastern Massachusetts wedding reception.

Contact the Venue

Before you choose the date for your special day, contact the MA wedding and banquet facility to find out if there are any other events. Trade shows, community gatherings, and other local events in the general area might make it difficult to book hotels for guests or secure the venue. You should also avoid holidays and three-day holiday weekends for the same reason. Not only will traffic increase during these times, but your guests and wedding party members might not be available. When you call the facility about your wedding reception in Swansea, MA, make sure to ask for suggestions about possible dates.

Secure the Venue (and Vendors)

Once you know the number of guests and secure the date that you want at the venue, you can really get started on the rest of your professional event planning. Speak with the venue about pre-approved vendors. This is a great time saver and will make it a lot easier to get quality services. Everything from cake bakers to DJs, florists, and photographers can be found through the referral list at your MA wedding and banquet facility. In fact, these vendors aren’t just pre-approved, they are pre-vetted and usually pre-insured. This will help things to go a lot smoother than trying to get all of the licensing, insurance, and other business information from an unvetted vendor.

Avoid Bad Weather

The weather in New England can be unpredictable. However, there are certain windows of time that are very beautiful. Unfortunately, those are also the busiest wedding times of the year. When planning your Southeastern Massachusetts wedding reception, it pays to know when the rainy season, hot season, tourist season, and snowy seasons start and finish. You can consult with a professional event planning experts or discuss your plans with the venue to get insider information. If there is a chance that the weather might be bad, make sure to host everything indoors or at least have an indoor option available.

Get Organized

Even if you work with a wedding planner, get your own three-ring binder with pockets to hold all of your receipts, contracts, correspondences, and notes. Keep everything in one spot so you won’t have to go hunting for it later. Before you go shopping for “the dress,” start collecting ideas from wedding magazines or printouts from online that you can take with you. The same goes for table settings to be used at the MA wedding and banquet facility and decorations to be used in the reception hall. Consider creating a special email address just for wedding registrations, sign-ups, coupons, and correspondence. This will help you keep all communications in one place online.

Visit the World-Famous Venus de Milo

If you are planning a Southeastern Massachusetts wedding reception, make sure to tour the world-famous Venus de Milo. A beautiful and spacious MA wedding and banquet facility, our professional event planning staff can answer any questions you might have about our popular venue. The best way to determine if our venue is right for you is to see our facility in person. We have hosted many wedding receptions in Swansea, MA in our generous ballrooms and our in-house catering is well-known around the globe. Give us a call at 508-678-3901 to speak with one of our team members or to check on availability for your upcoming event.

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