75 Grand Army Highway (Route 6) Swansea , MA 02777 • MA Line: (508) 678-3901 • RI Line: (401) 861-2780 • firstname.lastname@example.org
Planning a corporate event at a local meeting and event space in Swansea, MA can be overwhelming at times. There are so many “moving parts” that need to be addressed that it can feel as though it will never get done. Hosting corporate events in Massachusetts doesn’t have to be a major headache. When you partner with the right banquet hall in Swansea, MA for your conference, convention, professional meeting, or other corporate gatherings, you’ll get the service and support that you need. Professional event planning staff can help you determine the amount of food and beverage required to take care of all your guests.
Asking the Important Questions
You should start any corporate planning by asking a few questions. How much is your budget? How many people will attend the event? How many servers will you require? How much food will be needed? Where will the food be served and how will it be served? Will you offer simple refreshments or have a sit-down meal during the event? Once you figure out all of these basic details, you can begin to formulate a plan.
Start by understanding your target audience. Some events demand fancier food and options than others. You need to know who you will be serving at the meeting and event space in Swansea, MA. Do your guests have lots of allergies or could there be restrictions based upon company policy? Could there be considerations for religion or cultural influences that should be incorporated into the menu? The more you know about who you will be serving, the easier it will be for professional event planning.
How Many & How Long?
Two other things that you will need to consider is the number of guests that will be there when hosting corporate events in Massachusetts. The considerations for 20 employees at a training seminar will be much different than a banquet dinner for 300 guests. Most venues will require that you guarantee a specific number of guests at a minimum of 72 hours in advance. This gives the catering crew time to ensure that there are place settings and enough food to take care of all your guests.
If you are hosting a half-day meeting, you might not be serving lunch. However, a nice Continental breakfast, coffee, tea, and other beverages served throughout the morning meeting is a welcome offering. An all-day conference should include a luncheon and possibly dinner or after-meeting networking session with cocktails and appetizers. Again, it will depend on how many guests you have and how long the event will take place at the banquet hall in Swansea, MA.
Schedule Refreshment Breaks
Even if you don’t plan on serving any meals during your gathering, you should at least provide refreshments. On average, refreshment breaks for a group of 100 people should be approximately 15 minutes. For larger groups of up to 1,000 guests, you should provide at least 30 minutes. This gives everyone time to get to the restroom, check messages, grab some refreshments from the hall, and get back into their seats. You should consider scheduling breaks every two hours to reduce distractions throughout the training workshop, conference, or meeting.
Our professional event planning staff can help you figure out how much food and beverage you will need for your breaks. They can suggest the most popular offerings for hosting corporate events in Massachusetts, such as coffee, tea, water, lemonade, and other seasonal refreshments. It is important to understand that you are paying for everything, whether it gets consumed by your guests or not, so be conservative without being cheap. Experienced event planners can help you make smart choices to reduce waste during the gathering.
Studies show that when hot beverages are served, approximately 70 percent will consume regular coffee, 20 percent will consume decaf coffee, and the remaining 10 percent will drink tea. Choose your beverages and refreshments accordingly.
Schedule a Tour of Venus de Milo
One of the best ways to determine if a specific meeting and event space in Swansea, MA is right for your event is actually to visit it yourself. Give us a call at 508-678-3901 to schedule a tour with our professional event planning staff. We have over five decades of experience hosting corporate events in Massachusetts at our well-appointed banquet hall in Swansea, MA. Call today to reserve your space or to inquire about availability.