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If you are planning a big event, you might want to consider hiring social event coordinators to take care of all the details. There is a lot to do when you are planning an event at a South Coast reception hall, such as hiring vendors, working with caterers, getting all of the decorations in place, making sure there is enough seating for all of your guests – it can be very overwhelming, especially if you don’t have a lot of experience doing event planning.
It is important to make sure that you hire the right person for the job, someone who has experience planning the type of party you want to host at a local Southeastern Massachusetts event venue. There are many different types of social gatherings and special events, from wedding receptions to corporate dinners, community awards ceremonies to family reunions, so it is important to make sure that the event planner you hire can handle your requests.
Start Planning Early
When it comes to weddings and big milestone events, it pays to start planning as early as possible. Sometimes you need only to put down a deposit on your desired South Coast reception hall to ensure that you get the location that you want most and then start doing the rest of the planning a little closer to date. Of course, all of this depends on the type of party or event you are planning, so this is when it can really pay to work with social event coordinators.
Sit down and create a budget for the event. Know how much money you have to spend and when you will have all the funds available to put down a deposit on the Southeastern Massachusetts venue, entertainment vendors, catering team, bakery for a special cake or anything else that you want to include for your social gatherings and special events. Make sure to ask each vendor how much is required to be put down up front and when subsequent payments and the final payment for services are due.
Before you hire the event planner, make sure that you at least define the following:
- the type of party or event you want to host
- the budget available to pay for the social gathering
- desired location of where you want to host the party
- what you want to include in the party – i.e. dinner, party games, entertainment, etc.
whether you want to serve a plated dinner, buffet or reception style refreshments
- if you want to have an open bar, serve a specialty cocktail or not have any alcohol served at your event
- who you want to invite to the party at the South Coast reception hall
Once you have defined those general ideas, you will be able to better express what you want for your party to the social event coordinators for the Southeastern Massachusetts event venue. The more facts you have, the easier it will be for the event planner to make suggestions that will relate to the social gatherings and special events you hope to host.
What Do You Want the Planner to Do?
When you begin interviewing social event coordinators for your upcoming event, it pays to think about what you want the planner to do on your behalf. Do you want them to coordinate the event between the South Coast reception hall and your vendors? Do you want them to get quotes and review contracts for you with regard to vendors? Will you need help securing a spot at the Venus de Milo for your big event? Will you want someone to make suggestions and help you when it comes time to choosing a menu for the reception?
Make sure to also define early on how you want the event planner to contact you regarding news, updates and changes to the event. Do you prefer to be contacted via your home phone, work phone or cell phone? Do you want to get texts or phone calls? Do you like getting emails instead? Whatever works best for you, your schedule and the time table of the upcoming event, should all be discussed and agreed upon with the event coordinator. If you cannot take calls at work during the day, arrange for your event planner to contact you via your personal phone and leave a message or send you detailed information via email.
Venus de Milo Can Help You Plan Your Event
Contact the team at Venus de Milo, the premiere Southeastern Massachusetts event venue, to find out about availability for your social gatherings and special events. Our team of social event coordinators can work directly with you or your professional event planner to ensure that you have everything you need at our popular South Coast reception hall to pull off the perfect party or corporate event. Call today at 508-678-3901 in Massachusetts or 401-861-2780 in Rhode Island for more information about our venue, services and all of the options available for your upcoming event.