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How to Make a Schedule for a Wedding Reception in Swansea, MA

How to Make a Schedule for a Wedding Reception in Swansea, MA

Schedule Wedding Events in Swansea, MAWeddings can be chaotic. The best way to stay on top of everything that needs to get done is to have a schedule. As you plan your Swansea wedding reception and the ceremony that happens before, you should go over the things you want to include. Whether you work with a wedding planner or just have a very task-oriented maid of honor, it pays to work out the details ahead of time.

The South Coast event venue where you will be holding your wedding day can also help to keep everything on track. Many couples choose to say their vows and host the wedding reception in Swansea, MA at the same location. So whether your whole day will be set at a venue with ballrooms and banquet rooms in Swansea or if you will be going from a church to the reception, it’s good to have it a schedule.

Start With the Big Moments

Think about where you will be doing all of the most important things for your wedding day. Where will you be getting ready? Will the bride and bridesmaids gather at a hotel or will you use a bridal suite on-site? What about the groom and groomsmen? Where will they be getting ready? Will the ceremony and reception be at the same South Coast venue or will they be at separate sites? If they are at different locations, you will need to set up transportation and factor in travel time.

Will you have a “first look” and take photos before the ceremony or reception? A well-planned cocktail hour at the Swansea wedding reception venue can allow for the wedding party and family photos. How long will the ceremony take? How long will the reception last at the banquet rooms in Swansea? Check with the officiant and also with the on-site event coordinator for the facility where you will be hosting your wedding reception in Swansea, MA. How much time is included in vendor contacts for DJs, live bands, photographers, videographers, etc.? Will you host an after-party or head off into the sunset for your honeymoon?

Focus on the Details

Once you have blocked out all of the big moments for your wedding day, you can start to focus on all of the little details that matter most. Some couples choose to have a receiving line at the Swansea wedding reception after the ceremony, while others skip this part. Instead, they have the emcee announce the wedding party and couple to the guests at the reception. Will you invite the best man, father of the bride, father of the groom or anyone else to make a toast? Will you host any special dances or just have a “free for all” on the dance floor? Are there any ceremonial or cultural activities that you want to include as part of your time at the South Coast event venue?

The more time that you can allow yourself for the day-of activities and tasks, the easier the day will flow. For example, an evening ceremony and reception means that you can start preparations for the day around nine in the morning. While that may seem like a long time, it is important to realize that the bride can take over an hour just to get her hair and makeup done. If the bridesmaids are also getting their hair and makeup done, that can take up a large portion of the day. A photo session can easily take over an hour to complete, especially if you will take photos at a separate location. A wedding planner or event coordinator for the banquet rooms in Swansea can help you block out some of the time frames for your day, but ultimately you will need to be on top of your schedule.

Include Extra Time Spots

When it comes to planning a ceremony and wedding reception in Swansea, MA, it is important to realize that things will happen that you don’t expect. Did you plan on eating a light breakfast and dinner throughout the day? What about signing the marriage license? If your transportation gets stuck in traffic between the ceremony and the reception banquet rooms in Swansea, you want a little bit of a cushion. Give yourself at least an extra 15 minutes due to unexpected delays, such as your dress getting caught in the limo door or an accident on the highway.

Make sure that your guests are well taken care of at the reception. Even if you do provide a cocktail hour with appetizers and drinks, you should still make sure that food is served within 45 minutes of the reception start time. You don’t want guests to have more drink than food, and you also don’t want hungry guests complaining during the Swansea wedding reception. Coordinate food service with the South Coast event venue. It is very likely that they have a lot of experience with wedding planning, so take their advice on food service.

Choose a Professional Venue

The world-famous Venus de Milo is a premiere venue for your ceremony and wedding reception in Swansea, MA. We have earned a solid reputation over the last five decades for the beautiful weddings that we have hosted here in Southeastern New England. One of our biggest successes is that the majority of our brides come to our South Coast event venue after being recommended by past Venus brides. We can accommodate both indoor and outdoor ceremonies and reception space. We have well-appointed bridal rooms, elegant ballrooms, and plenty of space to help you celebrate your day. If you are interested in taking a tour of our facility to plan your special day, give us a call at 508-678-3901.

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