75 Grand Army Highway (Route 6) Swansea , MA 02777 • MA Line: (508) 678-3901 • RI Line: (401) 861-2780 • venus@venusdemilo.com



Industry Trade Show Event Planning in Southeastern New England

Industry Trade Show Event Planning in Southeastern New England

Planning on hosting an industry trade show at a local conference center in the Southeastern New England area? If you have never planned corporate events in Swansea, it may feel a little overwhelming at first. However, there are many similarities between industry trade show planning and planning other large events, such as weddings, major birthdays, and community gatherings. Take some time to do some research online and start by taking a tour of local facilities. When you work with a reputable and experienced venue, such as Venus de Milo, you can take advantage of on-site Swansea, MA event planning staff to help you coordinate with vendors and make sure that everything is taken care of before your event.

How Many Guests?
Start by taking a head count. How many guests will be attending your event? Will you be opening it up to the general public or will this just be for people within your own company or directory of industry colleagues? If this is your first time planning and you are advertising in industry trade magazines, on websites, or trying to attract attendees from other areas, it could be tricky to estimate your guest list. Work with the conference center in Southeastern New England to see how flexible they can be if your guest list grows with registrations or if you overestimated the number of attendees.

Create a Budget
It is important to know how much money you have to work with when doing this type of Swansea, MA event planning. You will need to pay for the venue where you will host your corporate events in Swansea, funds to pay for special speakers or experts for workshops, food and beverage for refreshments, plus the costs of registrations, lanyards, and nametags, just to name a few. If you need extra help figuring out all of the things that you will need, consider working with professional industry trade show planning staff. While this will be another expense that you will have to consider, they can show you insider tips that will help you to monetize the event, either through paid registrations or event sponsors.

Secure the Venue
Once you figure out your budget for the industry trade show, you can reserve space at the local conference center in Southeastern New England for your desired date. Have a couple of dates in-mind just in case the venue is booked. Things can get a little busy during wedding season, so it is important to keep that in mind. Be careful not to plan corporate events in Swansea during the holidays, over a three-day holiday weekend or during school breaks. This could lead to a lower turnout and cause your trade show to flop. The first event is always the smallest, but you can build on it if you put on a good show. Word-of-mouth advertising is still the best way to go if you want to increase attendance for future events.

Why Choose the Venus?
For those who live in the South Coast area, the world-famous Venus de Milo is the premier venue for weddings. Girls all over the area dream of growing up to be Venus brides. The event space is large, well-appointed, and is the largest banquet and conference center in the region. With ballrooms and event space big enough to hold up to 1,800 guests, it can be scaled down or scaled up based on your needs. Additional break-out rooms, meeting rooms, and seminar or workshop areas can also be set-up and arranged during the event. Venus de Milo not only has the space to host your corporate events in Swansea, but we also have all of the amenities, such as free Wi-Fi for you and your guests, quality tech services, and a very versatile catering menu.

Schedule a tour of our conference center in Southeastern New England by calling 508-678-3901. Just speak with one of our on-site event coordinators to talk about your needs for industry trade show planning. We can answer any questions that you might have about the venue, assist you with menu planning, discuss tech needs for corporate events in Swansea, and help with scheduling to find the perfect date. Call today to get started on your Swansea, MA event planning and secure the venue for your corporate gathering.

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