75 Grand Army Highway (Route 6) Swansea , MA 02777 • MA Line: (508) 678-3901 • RI Line: (401) 861-2780 • venus@venusdemilo.com



Planning Expos, Conferences and Corporate Events in Swansea

Planning Expos, Conferences and Corporate Events in Swansea

Exciting, challenging, and extremely rewarding, planning an event at a local meeting and event space in Swansea, MA is all this and more. If you are new to professional event planning, you will want to spend some time doing research and reading articles that provide you with solid advice. Even if you have been involved with event planning before, you will want to take all the help you can get for planning an event at a conference center in Southeastern New England.

Getting Started
The first and most important step is to get organized. Create a list of goals for your corporate events in Swansea, including what you want to get out of it, what you want your attendees to get out of it, and what sponsors who become involved in your event should get out of participating in your industry gathering. Once you identify what it is that you hope to achieve, you can start making plans that you can use to get it.

Decisions need to be made early on as to whether your conference at the meeting and event space in Swansea, MA will be free to the public and paid for by sponsors or if there will be a fee to register and attend. Once these decisions are made you will be in a better position to create a budget and know how much you have to spend. Make a list of the things that you will need to get or purchase, such as the cost of the venue, promotions for the event, fees for speakers, refreshments, and anything else that you might require. Think about how many people might attend your event and how much space you will need for your gathering.

Choosing the Venue
Once you have a budget in place and know how much space you will need, you can book the conference center in Southeastern New England. If this is your first time planning an event, it is suggested that you give yourself a year in advance. However, if you are planning smaller corporate events in Swansea for an in-house training conference or gathering for your company, you might be able to get away with less professional event planning.

As soon as you choose the meeting and event space in Swansea, MA, make sure to put down a deposit and secure it. Many conferences can be planned for mid-week, while others will do better on the weekend. Check with the venue in advance to find out when their “busy season” is, which usually coincides with wedding season. The sooner you know the desired dates for your event, the easier it will be to get the dates that you want.

Making a Schedule
It can be helpful to create an outline of the schedule for your corporate event or conference that you can use as a base starting point for the gathering. Make sure to schedule regular breaks, opportunities for refreshments, time for meals, and even make time for networking. Depending on the type of event you are planning and the people who will be attending, you may even want to schedule a welcome party, mid-event dinner, and final get-together all at the same venue. Speak with the professional event planning staff at the venue about hosting multiple events at the same location, using ballrooms, banquet areas, and other options at the facility.

Include workshops, seminars, training programs, exposition showroom floor time, and anything else that will be a part of your corporate events in Swansea. If multiple spaces are used at the same venue, begin creating a floorplan or map of the facility so you can determine whether or not your schedule makes sense at the conference center in Southeastern New England. If you have concerns about how to best use the space, consult with the on-site event staff to figure out a better flow for attendees, speakers, and sponsors during the event.

Consider Venus de Milo
With plenty of space for all of your corporate events, expositions, and conferences, the world-famous Venus de Milo is one of the most popular venues for meeting and event space in Swansea, MA and the surrounding area. Give us a call at 508-678-3901 to schedule a tour of our facility. We have hosted many different types of corporate events in Swansea, including training workshops, seminar series, industry expos, and conferences, plus a whole lot more. Call today to ask about availability or to secure our venue for your next corporate event.

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