75 Grand Army Highway (Route 6) Swansea , MA 02777 • MA Line: (508) 678-3901 • RI Line: (401) 861-2780 • venus@venusdemilo.com



Professional Event Planning: Community Gatherings in Swansea

Professional Event Planning: Community Gatherings in Swansea

If you are in charge of planning a community event in Swansea, either for a club, specific group, or just the surrounding residents in the local area, it is important to begin by putting together a committee of people who can help you to plan a successful event. You need to find out how much money you have to spend, there needs to be a clear focus of the gathering, and there needs to be a way of determining how many people will show up if you are planning on hosting your event indoors at banquet rooms in Swansea.

Professional event planning doesn’t have to be stressful or overwhelming. All it takes is a good venue, some great organization, a focused goal, and a team of volunteers who are committed to creating a memorable and exciting event. You can increase your Swansea, MA event planning abilities when you choose to host your event at the world-famous Venus de Milo on Grand Army of the Republic Highway. Our team of on-site event coordinators can help you with vendors, decoration ideas, menu options, and help you pull it all together.

How Many Volunteers?

The number of volunteers that you will need to help you plan a community event in Swansea will depend on the size of the project that you are planning. If you are hoping to attract a hundred or even two hundred guests, you will only need a handful of volunteers. However, if you are hosting an event for a thousand guests or more, you will need more support staff on your team. Take a tour of our banquet rooms in Swansea to make sure that there is enough space for everything that you want to do. Bring a few of your team members with you so they can view the property as well. This will help out considerably when it comes time to decorating, staging, and setting up on the day of the event.

Creating a Budget

When you sit down to create a budget or decide how to use the money that you have for your professional event planning, it is important to consider all of the aspects associated with the gathering. The cost of the venue, as well as any on-site amenities, including tables and chairs, audio-visual equipment, and refreshments, should be one of the first things that you work on so you can secure the space for your desired date. Marketing for the event, including flyers and advertising, as well as any printed items that you will require for the gathering itself. If you are selling tickets, make sure to include the cost of physical tickets, raffle prizes, or anything else used to entice people to attend.

Use Free Marketing Options

In addition to taking out an advertisement in the local newspaper or putting flyers into everyone’s mailboxes, you can also take advantage of free marketing options to get people to your community event in Swansea. Social media, local websites, neighborhood groups online, and even online newsletters are a great way to get the word out and maybe also get a conversation going about your gathering at the banquet rooms in Swansea. Take advantage of every free opportunity that comes your way, especially if it can increase interest and attendance.

Safety & Insurance

Depending on the type of event and the community members invited, you will want to consider safety and insurance for your gathering. Part of professional event planning is making sure you have coverage in the event of an incident or accident. In fact, the banquet rooms in Swansea will often require security and insurance for some events and vendors to protect themselves against any claims. Speak with the on-site event coordinator to find out about security and insurance requirements. If they say that you don’t need anything extra for your event, you may still want to seek out the advice of an insurance broker to make sure you have the right amount of coverage to protect your interests.

Visit the World-Famous Venus de Milo

For more information about hosting community, corporate, and social events at our banquet rooms in Swansea, MA, just give us a call at 508-678-3901. Our team can answer any questions that you might have about the facility, as well as provide you with accurate information regarding availability for your desired dates. You should schedule a tour of the property to make sure that our venue is suitable for your community event in Swansea. In addition to beautiful ballrooms and ample parking, we have a lot of great features, options, and amenities available for your professional event planning. Call today to get a FREE estimate on the use of our venue for your upcoming Swansea, MA event planning.

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