75 Grand Army Highway (Route 6) Swansea , MA 02777 • MA Line: (508) 678-3901 • RI Line: (401) 861-2780 • venus@venusdemilo.com



Professional Event Planning for Swansea Area Community Events

Professional Event Planning for Swansea Area Community Events

Hosting community events at a local South Coast event venue is a lot different than planning a large party, wedding or even a corporate event. It is important to stay focused, know what your goals are for the gathering, and find the best meeting and event space in Swansea, MA to host your event. Success for community events can be measured in the volume of attendees that you attract, the number of supporters that you gain, or the amount of money that you raise. If you want to host fundraiser events in Swansea for your local community center, church, or non-profit program, you need to start by getting organized. You might not need to hire an event planner if you take your time and learn what is required for successful professional event planning in your local area.

Start Planning – Today!
When do you want to host your event? Most experts say that you should give yourself a minimum of six months to plan a proper community event. You will need to coordinate and line up a lot of different elements, so it pays to have time on your side. While getting an exact head count for something like this is impossible, it’s good to have a general idea of how many people you might expect would attend. This will help you with every aspect of professional event planning, from choosing the South Coast event venue to getting entertainment or speakers when you host fundraiser events in Swansea.

One way to keep the crowd down, while still working to market and increase interest, is to place a limit on the number of attendees. In all of your marketing efforts and promotions, you could say that the event is limited to 500 guests or whatever the limit is that you are setting. You could allow people to pre-register for the event online so you can gauge interest as the date draws closer. Work with the meeting and event space in Swansea, MA to determine whether you might need more space if interest grows. Some venues only plan one event at a time, so additional ballroom or classroom space might be available.

What Do You Want to Do?
When you plan to host a fundraiser or other type of community event, you need to think about what the people will be coming to see, hear, or do. Entertainment is a huge draw, such as a live band, popular singer, celebrity, comedian, or even a talent show with local entries. Make sure that the theme of your activities are related somehow to the cause that your event is supporting. This will help to attract attendees to the South Coast event venue that will be most likely to support your non-profit or another type of organization.

Discuss your plans with the professional event planning staff at the venue to ensure that there will be enough space and that the facility is properly zoned or licensed for what you want to do. Don’t ever just assume that the meeting and event space in Swansea, MA will be able to accommodate your plans.

Ask the event coordinator about local vendors that they would suggest for things like DJs, emcees, bakeries, catering and much more. One of the big advantages to choosing Venus de Milo to host fundraiser events in Swansea is that it is very well-known for the Empire Grille restaurant, which is also on-site. Fresh, local seafood, signature dishes, amazing desserts, and many other unique selections are available through this popular South Coast event venue. Whether you want to serve appetizers on trays or a full meal, Venus de Milo can help you to put out a menu to impress!

Secure the Venue
As soon as you decide where you want to host your community, charity or non-profit event, make sure to contact the venue right away to secure the date. This is especially important around holidays and during the busy wedding season. If you can be flexible or if you have a lot of time to start planning in advance, it really won’t matter what time of year it happens to be. However, the earlier you can secure the date, the better.

Give us a call at 508-678-3901 and speak with one of our on-site event coordinators about your plans to host fundraiser events in Swansea at our beautiful South Coast venue. Call today to schedule a tour or to check on availability for your big event.

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