75 Grand Army Highway (Route 6) Swansea , MA 02777 • MA Line: (508) 678-3901 • RI Line: (401) 861-2780 • venus@venusdemilo.com



Professional Event Planning in Swansea: Host a Seminar Series

Professional Event Planning in Swansea: Host a Seminar Series

Whether it is your goal to organize your own industry seminar series or if you are interested in simply hosting a series of seminars for your own staff and colleagues, the planning for this type of event is quite similar. Finding the right conference center in Southeastern New England is key to the success of your professional event planning. Scour the internet for reviews of other seminars held in locations across the country and look for both positive and negative comments made by attendees to gain insight. This will really help you learn what to do – and what to avoid – when hosting corporate events in Swansea, Massachusetts.

Some of the biggest complaints usually end up being about the venue more than about the speakers or the content being provided during the seminar series. Parking problems, uncomfortable venues, bad food experiences, lack of restroom facilities – you will see a lot of comments regarding these typical issues. Going out of your way to find meeting and event space in Swansea, MA that overcomes all of these common problems will help get your seminar series on-track before the first speaker even takes the podium. Venus de Milo is a well-known and established venue, hosting hundreds of corporate, social, and community events each year.

Staging the Event
Another important aspect of professional event planning for a successful seminar series is learning how to stage the event. Everything from the seating arrangements to the audio visual equipment that is used can make an impact on the attendees, allowing for more information to be shared in a way that it can be grasped and used in the real world. While there are basic seminar formulas available online that you could follow, sometimes creating a custom formula for your type of speakers and your specific industry is more beneficial. Work with your speakers to gain insight into their experience with both successful and unsuccessful speaking engagements that they have participated in to create a plan of action.

Provide your guests with a schedule of events so they will know what to expect. Work in break times for restroom, refreshments, email or message checking, and anything else they might need to do between speakers. If you will have a long workshop included in your seminar series, consider starting it before lunch, taking the lunch break, and then concluding after the meal. This lunch break can give attendees a chance to discuss what they have learned so far and encourage them to ask questions or participate in other ways when they come back to the second half of the workshop.

Provide Take-Away Materials
The world of business has changed much in recent years. Take-away materials from an event at the local conference center in Southeastern New England are much different today than they were just a few years ago. Instead of flyers, paper hand-outs, and giant three-ring binders full of information, you can use technology to save everyone time, money, and carry-on space by providing web-based materials. Consider creating a special web page or even a website, if you are hosting an ongoing seminar series, that allows attendees to access additional resources and information from the workshop.

You could provide a username and password to keep people who did not attend the series out or create individual sign-on accounts for registered guests. Really put some thought into how you want to offer this information. While you don’t want to give it all away for free to people who did not actually attend your event or pay for the information, you want to make sure that it’s easy enough to access after hosting corporate events in Swansea, that the resources actually get used. Hand out business cards with access information before, during or after the workshop at the meeting and event space in Swansea, MA.

Visit Venus de Milo
Before you start your professional event planning for the seminar series and other corporate events in Swansea, make sure to stop by Venus de Milo and take the tour. Our on-site event coordinators will show you all of the options available at our conference center in Southeastern New England, including catering options for a luncheon or refreshments, audio visual equipment to enhance your presentations, and other opportunities to help you design a truly successful experience for everyone involved. Give us a call at 508-678-3901 to schedule a tour or to check on availability for your desired dates at our meeting and event space in Swansea, MA.

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