75 Grand Army Highway (Route 6) Swansea , MA 02777 • MA Line: (508) 678-3901 • RI Line: (401) 861-2780 • firstname.lastname@example.org
In most cases, when people talk about getting together to plan a party in Swansea for someone’s birthday, they are typically talking about an event for a child. However, more and more people are planning big birthday bashes for friends and loved ones to celebrate landmark achievements in their 20s, 30s, 40s, 50s on up! Whether you get in on the action to plan your own party, or if you are planning a party for someone special, it pays to treat this project like you would any other type of major event.
Step One: Choose the Venue
It all starts with the selection of the Southeastern Massachusetts event venue, as the facility that you host your birthday party at will set the tone for everything else. Make sure you pick a location that has ample space for you and all of your guests, as well as parking and any special amenities that you want included. Selecting a banquet hall in Swansea, MA, such as Venus de Milo, which has a positive reputation for delivering beautiful food and top-notch customer service, can help you with catering and other elements of your party.
Step Two: Make the Guest List
Before you can properly make reservations at the South Coast event venue, you will need to have a count of all the guests. Include the birthday boy or girl, their family members and any plus-one invitations that you are sending out to single friends. Once you have a ballpark figure, you can begin negotiating with the banquet hall in Swansea, MA to get an accurate price quote for your birthday party bash.
Step Three: Create a Budget
Having a budget is an essential part of any type of party planning, whether you are hosting a baby shower or a retirement party, you need to know how much you have to spend. Most parties at larger Southeastern Massachusetts event venues, such as Venus de Milo, charge per person for the room space, catering and other services. Don’t forget the costs for catering, clean-up, party insurance, any entertainment you might hire, vendors, a birthday cake, cake cutting service, decorations, and anything else you want to include.
Step Four: Send Out the Invites
Make sure to give your guests at least a 30-day heads up for the party, especially if they will be traveling to get to your location or if you will be hosting it on a week night. Depending on the time of year, many banquet halls in Swansea, MA fill up with holiday parties, wedding receptions and graduations, which book as much as a year or more in advance. Being flexible by choosing a week night or other “road less traveled” can help you get the space you want, sometimes even at a cost savings.
Step Five: Solidify the Plans
Now is the time to go over all of your plans with the on-site event coordinator at the Southeastern Massachusetts event venue. Make sure that you have all the information you need regarding requirements for vendors, entertainment providers and other services that will be coming to the South Coast event venue for the party. There may be additional requirements or documents that need to be signed, so you want to make sure that everything is taken care of and booked properly well in advance of the event.
Step Six: Work on Decorations
The decorations for a grown-up birthday party will be similar to a kids’ party. Balloons, streamers, signs and other items should all be included when you plan a party in Swansea. Work with the event coordinator to ensure that all of your decorative ideas are approved and ask about any special tables you want to set up for the cake, gifts, guest book or maybe even something fun like a candy bar or snack table. Some venues have restrictions on outside food, unless it falls under the “snack” or “favor” category as part of your decorations and experience.
Step Seven: Show Up and Celebrate!
Once all of your ducks are in a row and the time for the party arrives, all that’s left to do is show up, make sure that everything is taken care of as agreed, and enjoy the party. Ensure that the guest of honor does not have to worry about anything on their special day. It should be about enjoying the food, the drink, the friends and the activities, not in worrying about a tilting cake or having to cut a friend off from the open bar. Consider hiring someone to watch over all this or employ a security agent to ensure that everything goes off without a hitch.
Contact Venus de Milo for Grown-Up Party Planning
If you are thinking about planning a birthday, graduation, anniversary, baby shower or other type of social occasion at our beautiful South Coast event venue, give us a call at 508-678-3901. Our team of on-site event coordinators can help you with all of your planning needs. We can help you reserve space for your special event, make suggestions about catering and other services for your party at our banquet hall in Swansea, MA – even assist you in working with local vendors. Call today to get a FREE estimate or to schedule a tour of our world-famous facility.