75 Grand Army Highway (Route 6) Swansea , MA 02777 • MA Line: (508) 678-3901 • RI Line: (401) 861-2780 • venus@venusdemilo.com

Southeastern Massachusetts: Top 10 Questions to Ask When Planning a Wedding Reception

Southeastern Massachusetts: Top 10 Questions to Ask When Planning a Wedding Reception

10-questionsWhen planning a wedding reception at a premiere wedding venue in Southeastern Massachusetts, it is important to ask the right questions. You don’t want to rent a South Coast reception hall only to find out that there isn’t enough room for your guests. You want to make sure that there are elegant ballroom spaces that are big enough to all for banquet seating, a nice, roomy dance floor and plenty of room for all the festivities.

The Venus de Milo is the largest event, wedding reception and banquet facility in the entire region. Recently celebrating over 50 years of award-winning cuisine and top notch customer service, it is truly the premiere wedding venue in Massachusetts, Rhode Island and Connecticut. Before planning your wedding reception in Swansea, MA or anywhere else in the New England area, make sure to meet with the venue’s event planner and coordinator to ensure that the facility will be able to meet all of your demands.

Question #1 – Will the Event Planner Attend the Event?
It is important to know whether or not the person that you worked without throughout the entire planning, staging and contract portion of your wedding reception will actually be there on the big day. You will want to know who is in charge, who you can go to if things go awry or if you need to make any last minute changes. If the venue does not have an event planner, you may want to consider hiring someone to oversea your entire wedding day.

Question #2 – Is a Bridal Room Available?
Many brides like to have a room where they can go in private to change from their wedding dress into a dress for dancing, eating or for leaving on the honeymoon. It is also nice to have a room available for touching up hair and makeup or for just sitting down to take a breath. Make sure there is enough room for you and your maid of honor, as well as anyone else that you might want to be there with you.

Question #3 – Is There a Dance Floor?
One of the most important aspects of hosting a wedding reception at a South Coast reception hall is having elegant ballroom spaces that can be used as a dance floor during your reception. You would expect that every so-called premiere wedding venue would have one, but you might be surprised to learn that not all of them do. Venus de Milo has a beautiful ballroom and dance floor area for your wedding reception in Swansea, MA.

Question #4 – Can I Take a Tour of the Facility?
If you are interested in hosting a wedding reception in Swansea, MA or anywhere in the surrounding area and the won’t allow you to take a tour of the facility – keep walking. A premiere wedding venue that has years of experience hosting weddings, wedding receptions, parties and other big events won’t have a problem with you checking out their South Coast reception hall and ballrooms.

Question #5 – What Time Do We Need to Leave?
Most people ask about the start time for the wedding reception, but few ask about what time they need to leave. This is important. Make sure that you are clear about what time you and your guests need to leave the venue so you don’t get charged for overtime. If you have guests that you think might not be inclined to leave when told to do so, take them aside and make it clear – or have someone from your family or wedding party do it for you. You can even include the start and end times on the wedding invitation so people will know how to plan their day.

Question #6 – What Are the Service Charges?
Again, any reputable premiere wedding venue will give you an itemized estimate and include all fees, charges and extras in your contract. Make sure to work with the hall for your wedding reception in Swansea, MA to make sure that there aren’t any misunderstandings about any of the charges. Service charges for food and beverages, tips on top of the service charges, bartender tips and other costs that you might not have thought about should all be included in the discussion with the on-site event planner.

Question #7 – What Vendors Can I Use?
Yes, most of the South Coast reception hall venues require you to work with vendors from their approved list. This is actually a huge advantage for you. Working with tried, true and trusted vendors that the venue uses exclusively will help you avoid many of the problems faced by other couples on their big day.

Question #8 – What About the Bar?
Make sure you know ahead of time whether there will be a hosted bar or a cash bar. Some couples decide on drink tickets or other methods of preventing guests from overindulging and becoming a problem during the wedding reception in Swansea, MA. Speak with the event coordinator to find out suggestions and ideas that they have used to keep everything under control.

Question #9 – When Is the Deposit Due?
Make sure you know when deposits, payments and final payments are due to avoid losing your reservation for your wedding reception. Popular elegant ballroom spaces won’t last long and if you miss a single payment date, you could miss out on having your reception there at all. Make sure you understand the terms of payment up front.

Question #10 – What About Parking?
One of the biggest problems at most premiere wedding venue locations is the parking. Make sure you know what to expect before you get there and how much room there will be for guest parking on-site.

Call Venus de Milo to Schedule a Tour
If you are interested in hosting a wedding reception in Swansea, MA at the world famous Venus de Milo, give us a call at 508-678-3901. Someone from our team of highly experienced and professional event planners and coordinators will work with you to set up a tour of our beautiful elegant ballroom spaces and entire facility. Contact us today to reserve your space at the most popular premiere wedding venue in the entire South Coast region.

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