75 Grand Army Highway (Route 6) Swansea , MA 02777 • MA Line: (508) 678-3901 • RI Line: (401) 861-2780 • firstname.lastname@example.org
When it comes to professional event planning and management, there are a lot of different ways to get the job done. Each type of corporate event is unique, as it addresses a specific demographic working within a focused field to provide information, tools, resources, tips, and support necessary to be more successful. The needs of a plumber or electrician event at a corporate conference center in Southcoast would be dynamically different from the requirements for a commercial shoe sales industry conference. The demands for showroom floor space, breakout rooms, classroom instruction, and networking opportunities would vary greatly, even at the same meeting and event space in Swansea, MA. If you are thinking about hosting corporate events in Massachusetts for industry, here are some helpful guidelines to consider.
Step One: Identify Your Objectives
What do you want to accomplish with your industry event? Do you want to create a business within your business, earning a profit for bringing together industry experts, entrepreneurs, educators, and newbies all under one roof? Or are your goals more in the line of establishing yourself or your company as an industry leader by increasing your visibility within your market or niche? Whatever your reasons are behind professional event planning, it’s good to write them down and keep them as your focus as you get everything together for hosting corporate events in Massachusetts and the surrounding area.
Step Two: Create a Budget
If you don’t know how much money you have to work with, it can be challenging to get anything done. You will need to write down all of the costs associated with renting space at a reputable, corporate conference center in Southcoast that will have room for your anticipated attendees and featured activities. You will need to provide your guests with refreshments, possibly an included or cash luncheon option, and maybe even a dinner. There are fees for professional speakers, training programs, printed materials, lanyards, and nametags, along with everything else that you will need to get your event organized and create a valuable experience for everyone involved.
Step Three: Find a Quality Venue
While planning your budget and identifying your objectives, you should have gained insight into the approximate number of guests that you might anticipate will be in attendance. Finding the best venue for hosting corporate events in Massachusetts is a big part of the process. Once you lock in a location, choose a date, and sign a contract, you can start contacting vendors, post online registration forms, and begin promoting your event. The place you select plays a big part in the success of your corporate expo, so make sure to choose a reputable meeting and event space in Swansea, MA that has all of the amenities and space you’ll need to create a successful event.
Step Four: Use Technology
Whether you are promoting this event at the corporate conference center in Southcoast to a specific group of potential attendees or if the invitation will go out to the public, you’ll want to start harnessing the power of technology to your advantage. Develop a website, social media pages, create hashtags for promotions, and offer an easy-to-follow pre-registration or registration option for people to use as soon as possible. Provide details on everything that will occur during your event, including speakers, workshops, seminars, live expo demonstrations, and special guests. Include information about refreshments that will be provided, options for lunches, dinners, and other networking opportunities, as well as amenities that attendees can use during the conference.
Step Five: Get Organized
Put together a team of trusted individuals who can work together toward the common goal of making your expo at our meeting and event space in Swansea, MA, a success. Make sure that everyone knows what is expected of them and what they will need to do on the day of the expo. Professional event planning requires a lot of organization, management, and delegating, so be prepared to let go of a few things so you can stay on top of everything else. Take lots of notes, keep all contracts and brochures handy throughout the process, and schedule rehearsals with staff, so there is no confusion during the event.
Start Making Plans Today
If this is your first time hosting corporate events in Massachusetts – congratulations! This is an excellent opportunity to learn and grow in this business. Professional event planning is a big industry and, when it is done effectively, can change the way that you do business in the future. Schedule a tour of our corporate conference center in Southcoast and learn all you can about hosting events at our meeting and event space in Swansea, MA. Venus de Milo has proudly served the Southeastern Massachusetts and Rhode Island area for over five decades. Take advantage of our many years of experience, connections with the local community, and ample ballroom space for your upcoming event. Give us a call at 508-678-3901 to speak with one of our event coordinators about your plans for a business conference, convention, expo, or professional meeting at our popular venue.