75 Grand Army Highway (Route 6) Swansea , MA 02777 • MA Line: (508) 678-3901 • RI Line: (401) 861-2780 • email@example.com
When you decide to plan a party in Swansea, either for yourself or for someone else who is having a birthday, it is important to get organized. Celebrating a birthday is an important event that should be shared with friends and loved ones. If you have ever planned a birthday party for a child, you already know that this is no small task. There’s more to birthday planning than simply ordering a cake and inviting a bunch of people to attend.
The first place to start is with the location. Consider the Venus de Milo banquet hall in Swansea, MA. We provide space for a wide variety of events, including corporate, social, weddings, charity, and community. Our team of social event coordinators can help you connect the dots and fill in the details for your celebration, whether you plan on inviting 50 or 1500 guests, we’ve got the space and the amenities you need to pull it off in style.
Step One: Secure the Venue
So once you take a tour of our facility and decide that it is right for your needs, you will want to secure it with a deposit. This is especially important if the party will be held around the holidays or during wedding season, which runs between spring and fall. The sooner you can make plans to secure the venue, the better.
Step Two: Choose a Theme
A theme for your Swansea, MA event planning will help to make everything come together for your birthday party. Themes can be just about anything that you want. Some themes are seasonal, while others are color-based. You can choose to select a decorative theme that the person of honor is interested in, such as sports-based, personal style, hobby-related, or even a favorite movie, time period, book, or music style. Once you choose the theme, you can move on to the next step.
Step Three: Create the Invitations
Now that you have the date, time, and place all sewn up, you can create some invitations. Select invites that go along with the theme for your party. Visit party stores or search online for something that will set the tone and let guests know what to expect. If this is a surprise party, make sure to express that very clearly. If possible, personally hand out invitations so you can explain this and ensure that no one ruins the surprise. Send these out at least a month in advance, sooner if you have more time to plan.
Step Four: Select the Food and Drink
Work with the banquet hall in Swansea, MA to choose a menu for your event. You can do a plated four-course meal, serve food banquet style, or decide to do a cocktail party with drinks and hors-d’oeuvres. Drinks can be non-alcoholic, or you can book an open bar, drink ticket bar, or create a signature cocktail in honor of the birthday boy or girl. Work with the social event coordinators to set all of this up when you plan a party in Swansea. Venus de Milo can even help you get a celebration cake for your special event.
Step Five: Get the Decorations
No party would be complete without some decorations. Make sure to work with Swansea, MA event planning staff to ensure that you don’t get something that is not approved for use. Don’t be afraid to ask questions about things like balloons, streamers, and other decorative items. Consider centerpieces for guest tables if you will be serving a meal or for cocktail tables and activity tables if you are not. A birthday banner is always a great way to welcome the guest of honor, so see about ordering something custom online.
Step Six: Hire the Vendors
What kind of a party are you hosting? There are lots of affordable vendor options that can be used to enhance your celebration. Ask our social event coordinators for a list of pre-vetted vendors that are already approved and insured for work at Venus de Milo. Photo booths, photographers, DJs, emcees, bands, florists, bakeries, and other premium vendors can be hired to provide you with the services that you require. Make sure to get signed contracts from every vendor you use and to work closely with the venue staff about any changes or additions to the lineup.
Tour Venus de Milo
Make sure to contact our staff to schedule a tour of our banquet hall in Swansea, MA. Food tasting options are available if you will be serving a meal or cocktail menu to your guests. We can help you choose the best date for your event and advise you on amenities and options that can be added to your Swansea, MA event planning needs. Give us a call at 508-678-3901 to speak with one of our social event coordinators to start making plans for your birthday party celebration.