75 Grand Army Highway (Route 6) Swansea , MA 02777 • MA Line: (508) 678-3901 • RI Line: (401) 861-2780 • venus@venusdemilo.com



Hiring Vendors for a Southeastern Massachusetts Event Venue

Hiring Vendors for a Southeastern Massachusetts Event Venue

hire vendors for massachusetts eventsThere are many situations where you might want to hire a vendor as part of your efforts to plan a party in Swansea. Venus de Milo is a facility that serves as a premier wedding venue, banquet hall, and professional conference center in Southeastern New England. You could say that we have seen our share of well-planned events. As a result, we have developed long-standing relationships with area vendors who can provide everything from entertainment and emcee services to professional photography and videography. When our clients secure space at our Southeastern Massachusetts event venue, we provide them with a list of pre-vetted vendors who have already proven to be reputable, insured, and reliable.

What Kind of Services Do You Need?

The vendors required to host fundraiser events in Swansea will be quite different than what you might use for a 50th wedding anniversary. While some might be similar, such as hiring a professional photographer or a DJ to play some music, others could be more specific to the type of event that you are hosting. As you start to make plans for your event, create a list of all the vendors that you might want to hire for the Southeastern Massachusetts event venue. Speak with the on-site event coordinators to discuss any rules or requirements about hiring third-party vendors.

Some venues may have a policy that is strictly against outside services, preferring to offer all extra services in-house. At Venus de Milo, we do require proof of insurance for all bands and DJs that perform on-premises and reserve the right to control the volume for your function if it exceeds acceptable levels. We also retain the right to pre-approve all outside vendors, which means that you must provide the name and contact information of each vendor that you are considering in advance. For more details regarding outside vendors, including food vendors such as bakeries and other licensed food providers, speak with one of our team members.

Why is Insurance Required? – You can probably imagine that there have been situations where an uninsured vendor has provided less-than-professional services at a banquet facility or conference center in Southeastern New England. As a result, venues need to protect themselves from liability and make sure that third-party vendors are held liable for any damages that they might cause while on the premises. This also works to protect the party organizer from being held financially responsible for damages caused by a vendor. It’s just smart business all around and one of the ways that reputable venues work to protect their clients.

Get Referrals and Ask for References

Before you invest in hiring a vendor of any kind when you plan a party in Swansea, make sure to ask friends, colleagues, partners, and even family members for referrals. Venus de Milo keeps a list of reputable vendors that we share with our clients as well to help them hire quality services for their special event. If you come across a vendor that was not referred to you, be sure to ask for references. Don’t just look at the list, actually make some phone calls. You might be pleasantly surprised to get some great reviews and recommendations, or you might avoid a costly and problematic experience.

Once you have vetted the vendors, take time to conduct interviews. You are the one that is hiring the vendor, so that means you are in charge. Don’t allow the vendor to tell you how things are done; make sure they understand what you want and need for your event. If the vendor can’t deliver what you require, move on to the next name on the list. You should have an easy-going, natural conversation with the prospective vendor and be able to discuss your ideas for the gathering. Whether you are planning a wedding reception, birthday party, corporate event, or want to host fundraiser events in Swansea, you should match the vendor and their services, experience, and style with the occasion.

Get a Contract for All Vendors

Once the venue approves the vendor that you want to hire for the conference center in Southeastern New England, be sure to get a signed contract that details all of the particulars, such as the date, time, location, payment schedule, services offered, what is expected, a timeline for delivery, and any clauses, such as cancellations and liability insurance. Read it all over carefully before signing and be sure to keep a copy of the contract with you at all times. An old fashioned three-ring binder is a great way to stay organized when you plan a party in Swansea at a Southeastern Massachusetts event venue. Having everything at your fingertips in case something gets changed or goes wrong will be priceless.

Ready to start shopping for venues? Contact Venus de Milo by calling us at 508-678-3901. We can answer any questions you might have about our conference center in Southeastern New England, provide dates for availability, offer a FREE estimate for our services, or schedule a tour of the facility. We have more than five decades of experience helping to plan weddings, celebrations, and host fundraiser events in Swansea. We can help you to achieve your goals and create a successful event for everyone involved.

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