75 Grand Army Highway (Route 6) Swansea , MA 02777 • MA Line: (508) 678-3901 • RI Line: (401) 861-2780 • firstname.lastname@example.org
One of the most exciting landmarks in a young girl’s life is her sixteenth birthday party. If you are looking for a South Coast reception hall to host your teen’s party, consider Venus de Milo. We have served as a popular party destination for clients in Southeastern Massachusetts and Rhode Island for more than five decades. We have everything you could ever want to host a memorable party for your daughter or granddaughter. Beautiful ballrooms, extensive menus, and great service, the Venus is perfect for all your Somerset birthday party planning needs.
Secure the Venue
The first thing you need to do if you want to plan a party in Swansea is to secure the venue. This is especially true if the birthday is during the busy wedding season or around the holidays. The sooner you can begin your Swansea, MA event planning, the better. You will also get more access to popular vendors, such as professional cake bakers, live bands, DJs, and photographers. Contact our South Coast reception hall to find out about availability. We can also provide you with insight into other events going on in the region at the same time to avoid conflicts. Many venues recommend that you start planning between six and nine months before the big day.
Create a Guest List
Sweet sixteen parties can have a pretty diverse demographic of guests. Parents, grandparents, aunts and uncles, and cousins might all get invited, along with friends from school. Remember that most venues charge based on the number of guests due to food service and required support staff. If you are on a budget for your Somerset birthday party, make sure to keep this in mind. You might want to have a separate family party from the “friend” party or cut down the friend guest list to only include close friends. When you consider the list, make sure to choose people who “get along” to avoid any conflicts or arguments at the venue. You don’t want high school drama to make its way into your Swansea, MA event planning.
Send the Invitations
Thanks to reality television programs, there is a lot of pressure to create dazzling invitations or have them delivered in a special way. Party planning experts recommend that you create invitations that match the theme of the event. So if you are planning a princess party, create invitations that are pink, purple, and glittery to match the decorations. If you are hosting a luau-style island party, create fun invitations that show guests what to expect. If there is a special dress code for the party, such as formal wear, costumes, or casual dress, make sure to include it in the invitation. Try to deliver the invitations at least four to six weeks ahead of the big day and ask for RSVPs.
Hire the Vendors
When you plan a party in Swansea or anywhere else, make sure to ask the venue about a list of pre-approved vendors. This will reduce the amount of time that you spend trying to get insurance information and approval for outside services. Everyone from photographers and videographers to cake bakers, DJs, bands, and photo booth companies need to be approved. This is to protect the venue (and you) from liabilities associated with a bad vendor. Getting your outside vendors on the recommendation of the venue can also help you to avoid bad situations. Because they already have a relationship with the South Coast reception hall, they will work harder to maintain it.
Create an Entrance
One of the best ways to create an entrance for your sixteen-year-old is to rent a limousine. You can get a stretch limo or stretch Hummer for her and her closest friends to arrive in style. You could also rent her favorite sports or luxury car and escort her to the party. Ask the venue about using red carpet and velvet ropes to use for an authentic celebrity experience. Consider adding a “photo opp” background for guests to use for taking pictures when they enter as well. All of these seemingly little touches are great for turning a basic Somerset birthday party into a memorable “rock star” experience.
Plan a Great Menu
Part of your Swansea, MA event planning should be to include a fun menu for your guests. Venus de Milo has a wide range of buffet and plated menus, depending on your needs. Some parties are great for a sit down banquet-style dinner service, while others are more about the dancing and work better with a buffet. Speak with our on-site staff about your plans for food service at our South Coast reception hall. You might be surprised at all of the options available to plan a party in Swansea at our popular venue.
Schedule a Tour
The best way to see if our facility is right for you and your “Sweet 16” birthday party is to take a tour. See our beautiful ballrooms, taste some of our world-famous cuisine, and look at photos from past parties. Our team of experienced party planners can help you plan a party in Swansea that includes everything you need to have a very memorable celebration. For more information on Swansea, MA event planning for your daughter or granddaughter’s Somerset birthday party, give us a call at 508-678-3901.