75 Grand Army Highway (Route 6) Swansea , MA 02777 • MA Line: (508) 678-3901 • RI Line: (401) 861-2780 • firstname.lastname@example.org
Trying to plan an event for a teenager is much more difficult than party-planning for a young child. Gone are the days when all you had to do was get some balloons, throw together some simple party favors, and make sure you select the right character for the theme. If you are preparing to plan a party in Swansea for a Sweet 16 or Quinceanera event, make sure to consider our South Coast reception hall for your celebration. You will need to move a gathering of this scale to a professional party space rental if you want it to succeed. Swansea, MA event planning does not have to be stressful. If you know what you want and give yourself enough time to achieve your goals, you can create a memorable day that your child will remember for a lifetime.
Secure the Venue and Pick a Date
This is a significant step, especially if you want to throw a party during any of the popular busy seasons for weddings, holiday parties, and other timely events. Once you locate the party space rental that you want to use, work with the event staff to choose a date that works best for you and will increase the number of guests in attendance. Avoid holiday weekends, popular vacation times, and anything else that might mean key friends and relatives will be out of town and unable to attend. Once you choose the venue and the date, you can start the rest of your Swansea, MA event planning.
Choose a Theme for the Party
Sweet 16 and Quinceanera themes are often quite similar, as the parties are both designed to celebrate the “coming of age” birthdays of young teenage girls. Barbie pink and princess purple themes are often popular, but so are trendy themes, including unicorns, television and movie culture, seasonal influences, and anything else that is big with teenagers. If you are planning the event at our South Coast reception hall with your teen, sit down to discuss their likes and dislikes to choose a theme that they will be comfortable using for everything from the invitations to the cake decorations. If this is a surprise party make sure to tread carefully and avoid picking anything that might embarrass the guest of honor on their special day.
Hire Outside Vendors
Before you hire any vendors when you plan a party in Swansea, check with the venue first. Many facilities will have a list of pre-vetted vendors in the local area that they have worked with before successfully for other events. This can also help to reduce the amount of time that you spend checking out the reputation and authentic insurance or certification of the vendor on your own time. Swansea, MA event planning with outside vendors should always include checking references and asking for a portfolio or other examples of their work. Make sure there is room at the party space rental for the vendor to set up, whether it is for a photo booth, DJ or band.
Create a Menu
Will you be serving refreshments at your party? Ask the venue about menu options for this type of celebration, such as standing or served hors-d’oeuvres, buffets, and snack items, as well as drinks and special dessert presentations that can be made available for guests. Most venues will not allow outside catering, especially if they do their own catering in-house. If you want to use any outside vendors for catering options, speak with the event staff when taking care of this part of the planning for the South Coast reception hall. Decide when food and drinks will be served, figure out how many guests you will be having, and ensure that there is enough staff available to provide professional service.
Pick a Play List
Whether you hire a DJ or band, or if you decide to use an MP3 player during the event, make sure to take time to pick a play list that will please the guest of honor. If there will be dancing, ensure that there is a separate dance floor area included at the party space rental. Ask about audiovisual equipment, including microphones for announcements or speakers for music, whether played via an MP3 player or by a professional. The event staff can help you make smart choices that will help your party to be a huge success for everyone involved.
Ready to take a tour? Give us a call at 508-678-3901 and our team can help you with all of your Swansea, MA event planning needs. The world-famous Venus de Milo is a popular and reputable South Coast reception hall, perfect for everything from birthday parties to weddings, corporate events, community gatherings, and just about any other type of special event. Call today for a FREE estimate or to learn more about availability at our versatile party space rental facility.