75 Grand Army Highway (Route 6) Swansea , MA 02777 • MA Line: (508) 678-3901 • RI Line: (401) 861-2780 • firstname.lastname@example.org
One of the most essential elements in business conference planning is finding the right venue to host the event. Choosing a facility that cannot handle the number of guests or that provides poor customer service will reflect badly on your New Bedford corporate events. So whether you are hosting a company-wide gathering, a department head meeting, or a large conference and expo that is open to the public, start by focusing first on the location. There are other things that must be considered when it comes time to finding the best option for hosting corporate events in Massachusetts. Convenience for guests is essential, so be sure to pick something that will be easy to find, and that offers a lot of on-site parking.
Will the venue be available when you need it? Consider things like wedding season, holiday weekends, and other local events that might cause the space to be unavailable. Before you contact the facility, pick three to four dates that would work for your event so you can be flexible, if necessary. Weekdays might be more available than weekends, so if it is a corporate gathering for employees, even employees coming from outside the local region, you might be able to get a more favorable date if you are willing to make plans for Monday through Thursday.
Find out the details surrounding the meeting and event space in Swansea, MA to make sure you are comparing apples to apples. One venue might offer free use of tables, chairs, and linens, while another might only provide the empty space. A certain location might have in-house catering and staff to help with food service, while the other might leave you to find local vendors on your own. Ask questions about amenities, audiovisual equipment, break down fees, and other costs that might impact your decision.
While you want to make sure there’s enough room for your guests, you also don’t want to choose a venue that is too large. Venus de Milo has a wide range of rooms that are perfect for small board meetings, training workshops, seminar series, and even expansive ballrooms for expos, conventions, and large conferences. Speak with one of our event coordinators about your business conference planning needs and request a tour so you can see the space in person.
Bathrooms on site. Space for food service. Room for breakout meetings and seminars. Large halls for corporate gatherings, expos, and large-scale convention activities. Make sure that the meeting and event space in Swansea, MA that you choose can accommodate the elements that are most important to the success of your event. In-house catering and pre-vetted vendor services. A full-service audiovisual department with the latest technology, Wi-Fi connectivity, and mobile charging opportunities. These are some of the most essential options for today’s tech-driven, attendee-focused New Bedford corporate events.
The location of the venue is extremely important when hosting corporate events in Massachusetts. Close proximity to international airports and major highways will make it easy for your guests to find the facility. On-site parking is key, especially for local events that attract people from all over the Southeastern Massachusetts, Connecticut, and Rhode Island area. Make sure to provide a map on your registration page and offer transportation to speakers and other invited guests.
Learn all you can about included and optional extra services that are available at the meeting and event space in Swansea, MA. Floral arrangements and centerpieces for tables, pads and pens, IT support, staging and lighting, decorative pieces, in-house catering, photography, videography, entertainment, and referrals to local vendors can be extremely helpful. Other in-house services, such as personal coordinators and support staff, are also very beneficial.
The ambiance of the venue is also very influential in the success of your New Bedford corporate events. Choose a space that supports the professionalism that you want to express to your attendees. A well-cared for property with all of the latest amenities and technology will speak volumes, just as a run-down space with poor acoustics and a bad location will reflect poorly on you and your event. Every single item, from the front entrance to the furniture and lighting used throughout the venue, will be a representative of you and your event. What message do you want to send?
Business Conference Planning in Southcoast
If you are ready to start making plans for hosting corporate events in Massachusetts, contact Venus de Milo by calling 508-678-3901 and speak with one of our agents. We can answer any questions that you might have about business conference planning at our meeting and event space in Swansea, MA.