75 Grand Army Highway (Route 6) Swansea , MA 02777 • MA Line: (508) 678-3901 • RI Line: (401) 861-2780 • venus@venusdemilo.com

Newport Event Planning: Meeting & Event Space in Swansea, MA

Newport Event Planning: Meeting & Event Space in Swansea, MA

Sometimes the best place to host a corporate event for your Newport business is actually in Southeastern Massachusetts. If you have been searching for an event center near Rhode Island that will be convenient for your guests and have all of the space, amenities, and free parking that you require, consider Venus de Milo. Our well-appointed meeting and event space in Swansea, MA boasts seven distinct event areas and plenty of space for meetings, seminars, workshops, and other special events within your larger corporate gathering. Whether your goal is to host a convention, conference, training seminar, or an industry expo, we’ve got the space you need to successfully host a SouthCoast event that will get people talking.

Determine the Guest List

When hosting corporate events in Massachusetts for your Newport business, it is important to consider who it is that you will want to attend. Will this event be solely for employees and individuals within your own company or will you be opening it up to outsiders? Is this a private event or a public gathering that will allow online registrations and require badges? Will you sell tickets to the event or provide free registrations through the support of well-chosen sponsors? Once you figure out the type of event you want to hold, the guests that you want to attract to the gathering, and an estimated number of individuals that will show up, it will be easier to make the rest of your plans. Everything from the cost for the event center near Rhode Island, the amount of space required, catering for refreshments, and party-planning for after events will all be dependent on the guest list.

Establish a Budget

Planning a significant corporate event requires a budget. You will need to account for costs of everything from the event center near Rhode Island, lanyards and badge-printing, refreshments, decorations, and signage. If you are inviting sponsors to participate, make sure to create price points that will help you achieve your budgetary goals. Provide opportunities for additional sponsorship beyond the overall event, including any planned dinners, cocktail parties, welcome gatherings, and luncheons. Allow sponsors to have banner space at the event, printed materials in the giveaway bags, and if an expo hall is being included, provide a free basic booth with discounted options for upgrades. This will help you to give your attendees more during the event and provide your sponsors with lots of opportunities to reach out to their target demographic.

Catering Services

Even if you do not offer a complete luncheon buffet or plated dinner party during the event, you should work with the meeting and event space in Swansea, MA to at least provide basic refreshments during the meetings, seminars, workshops, and other planned activities. Ask about water, iced tea, and coffee stations, as well as some healthy snack ideas to keep everyone engaged and focused during the event. The more you can do to meet the basic needs of your guests, including drinks, snacks, food, restroom, and free Wi-Fi, the more likely they will be to post good reviews about your event and stay throughout the entire day’s activities. Don’t give your guests a reason to leave. Provide everything you can think of to keep them engaged, happy, and satisfied.

Request A/V Equipment

The audiovisual needs for your Newport event planning must be considered as well. When hosting corporate events in Massachusetts, you will at least require a wireless microphone and complete PA system for the seminars and workshops. Venus de Milo has all of the latest high-quality tech services and audiovisual equipment you need to enhance your presentations. Tables, chairs, podiums, and other essential furniture items are also available for you to use to make your guests and speakers more comfortable. Work directly with our on-site event planners to learn more about all of the amenities and options that can be incorporated into your event for an unforgettable corporate experience.

Visit Venus de Milo

If you need an event center near Rhode Island for your Newport event planning needs, consider Venus de Milo for hosting corporate events in Massachusetts. Conveniently located off Route 195, we have easy access from all of the major arteries that feed Southeastern Massachusetts and Rhode Island. Free ample parking, conveniently located to international airports and hotel accommodations, Venus de Milo is the perfect venue for all of your corporate event planning needs. Give us a call at 508-678-3901 in Massachusetts or 401-861-2780 in Rhode Island to schedule a tour of our facility or to speak with one of our experienced corporate event coordinators.

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