75 Grand Army Highway (Route 6) Swansea , MA 02777 • MA Line: (508) 678-3901 • RI Line: (401) 861-2780 • venus@venusdemilo.com



Private & Corporate Holiday Party Planning in the Southcoast

Private & Corporate Holiday Party Planning in the Southcoast

holiday party planning in swanseaPlanning Southcoast holiday parties can be a lot of fun, whether you are hosting family and friends or making arrangements for business. When you plan a party in Swansea for the holiday season, make sure to get started as soon as possible. While nobody wants to start thinking about Halloween, Thanksgiving, Christmas, or New Years in July, the sooner you can reserve space at Venus de Milo, the better. Holiday parties kind of limit the dates available, especially if you want to host a weekend gathering or an event on the actual holiday. When hosting corporate events in Massachusetts, as soon as you have a date set or desired series of dates, contact our team right away.

Sending Out the Invitations

Depending on the type of holiday party planning in MA that you are doing, you might want to send at least a “save the date” announcement ahead of time. You don’t want to compete with other local parties and events that might cause your confirmed guest list to dwindle significantly. Check with the venue for the “final date” that is required to provide them with the final headcount and give your guests anywhere between two to four weeks to respond. Provide multiple options, including text messaging, email, phone, and consider creating a party update page on social media. The easier it is for guests to communicate with you, the more likely you will be to get a response.

Your invitations should include all of the basic facts for your Southcoast holiday parties, including the date and time of the event, the location of the venue, any dress code or costumes that are required, and details regarding additional guests. Some parties might allow a “plus one” or invite employees to bring family members as long as they confirm in an RSVP. You will need to let the venue know if four people are showing up instead of one, so make sure this is very clear. The decision to allow extra guests will depend on your budget and the type of party that you are hosting.

Purchasing the Decorations

Holiday parties are usually pretty easy to decorate for because the items are all over the place. You can find decorative pieces for the tables, walls, and staging areas at local hobby stores, big box stores, and online shopping. You might even use some pieces from past parties that you kept in storage. Party supply stores are great for getting coordinating items in all colors. Speak with the venue able tables, chairs, seating arrangements, and linens that might be able to work with your party theme. Regardless of the size of your budget, when you plan a party in Swansea, sometimes the “freebies” that are included at the venue can be a real time-saver. Take advantage of all the options to maximize the potential of your party.

Create a staging layout for the event and go over your ideas with the venue. Again, whether you are hosting a private party or hosting corporate events in Massachusetts, the more organized you are, the better. Southcoast holiday parties generally include food and beverage service, but it’s your choice if you want to include alcoholic drinks or not. Venus de Milo has a wide range of drink options and bartender services that can be used for specialty cocktails, beer, and wine service, or a full bar. Go over your budgetary requirements and any considerations you might have about serving alcohol when you plan a party in Swansea.

Entertainment Considerations

Work with the venue directly for holiday party planning in MA if you want to bring in outside vendors. This includes photographers, bakers, and florists, but also any live entertainment. You might want a DJ, emcee, live band, or a performer to entertain guests at your Southcoast holiday parties. Speak with the event coordinators to discuss any requirements for pre-approval and insurance of outside vendors before signing any contracts. We understand that you want to secure a performer as quickly as possible, but we do need to protect the venue from potential damage. This vetting process works out well for our clients, as it prevents them from signing with an unprofessional vendor that might effectively ruin their party.

Schedule a tour of our facility and discuss any plans that you might have for your holiday party. We can answer any questions you might have about our facility, offer a list of pre-approved vendors, and assist you in finalizing the details when you plan a party in Swansea at Venus de Milo. Give us a call at 508-678-3901 to inquire about availability, get custom pricing, or talk about other options for planning private parties and hosting corporate events in Massachusetts.

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