75 Grand Army Highway (Route 6) Swansea , MA 02777 • MA Line: (508) 678-3901 • RI Line: (401) 861-2780 • venus@venusdemilo.com



Professional Event Planning for a Swansea Wedding Reception

Professional Event Planning for a Swansea Wedding Reception

swansea wedding reception planningWhether you are hosting a casual wedding or something more formal, it is essential to spend a good deal of time planning for your ceremony and wedding reception in Massachusetts. Professional event planning services can be extremely beneficial, but if it is not in the budget, you can surely take care of many of the details – including the rental of a premier wedding venue in Southcoast – on your own. With the assistance of the on-site event coordinators at Venus de Milo, our pre-approved vendor list, and a bit of organization and diligence on your part, it is possible to create a beautiful Swansea wedding reception that will help you to celebrate one of the most important days of your life.

Step One: Create a Budget

Before you spend money, know how much you have. This will help you to plot out exactly how much you can afford to rent the premier wedding venue, hire outside vendors, pick out a wedding cake, buy “the dress,” and purchase flowers, decorations, and other essentials for your wedding day. A wedding can be very costly, so creating a budget and sticking to it will help you to stay on track, avoid over-spending, and ensure that you get all of the elements that you want paid for and taken care of in advance. Start by figuring out how much money you have in savings, credit cards, and earnings between now and your wedding day, along with any financial support you might receive from parents or other relatives.

Step Two: Choose the Venue

One of the most crucial steps in this process is making sure that you secure a venue for your wedding reception in Massachusetts. Depending on the time of year that you get married, you might find it challenging to get the date that you desire the most. It is a good idea to have at least three alternative dates or a block of dates that you would be willing to consider for your wedding day. Professional event planning can assist you with the give-and-take necessary to get the premier wedding venue you want on the date that best suits your schedule. Sometimes picking an early morning time period for a sunrise or brunch Swansea wedding reception or choosing to host your wedding on a weekday can help you get the space you want at a better rate or on a specific date.

Step Three: Set the Date/Send Out Invitations

Once the venue is secured and the date has been chosen, you can start sending out invitations. While most professional event planning experts recommend that you send out “save the date” cards to alert family and friends of your wedding date about nine months to a year in advance, you can work with the timeline that works best for you. Choose a stationery set that includes all of the elements that you want to include for your invitations, such as RSVP cards, coordinating envelopes, menu slips, and other special options.

Step Four: Hire the Vendors

Photographers, bakers, caterers, florists, decorators, photo booth operators, videographers, dressmakers, tuxedo rental services, limousine companies and other common vendors for a wedding reception in Massachusetts should be contacted and interviewed as soon as possible once you set the date. Having the date and the venue will help determine which vendor is best for your Swansea wedding reception. Contact the premier wedding venue staff to get a copy of the pre-approved vendor list, which can help you to save time, get references for quality service providers, and make it easier to ensure that the vendor is properly licensed and insured. Get signed contracts for EVERY SINGLE VENDOR and keep everything together in a three-ring binder, folder, or some other type of organizer. This will help you to stay on top of everything you have done and refer back to contract agreements when necessary.

Step Five: Choose a Theme

Professional event planning secrets often include the selection of a theme, whether that means a specific type of decorative style or simply a color combination, making this choice will help you move forward in your plans. A theme or color scheme makes it easy to ensure that all decorations, flowers, cake and dessert options, menu selections, and other essential elements are all coordinated and work together cohesively. Themes can be applied to everything from the invitations to the thank-you cards, guest favors, centerpieces, and the wedding party attire.

Venus de Milo: A Premier Wedding Venue in Swansea, MA

If you are looking for a quality venue to host your wedding reception in Massachusetts, look no further than Venus de Milo. We have more than 50 years experience hosting beautiful Swansea wedding reception and special occasion events for our clients in the Southcoast area. Serving couples from Southeastern Massachusetts and Rhode Island, as well as the entire New England region, we have earned a solid reputation for professional event planning at our premier wedding venue. If you would like to schedule a tour of our facility or check on availability for your desired dates, give us a call at 508-678-3901.

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