75 Grand Army Highway (Route 6) Swansea , MA 02777 • MA Line: (508) 678-3901 • RI Line: (401) 861-2780 • firstname.lastname@example.org
If you have a family member, friend, or loved one who is expecting a baby in the near future, you might be thinking about hosting a special party for them to celebrate. Baby showers, gender reveal parties, and other similar events are a great way for everyone to come together, “shower” the expectant parents with gifts, and welcome the new baby into the community. If you want to plan a party in Swansea, a good idea is to start by choosing the venue. Once you choose a Southcoast party venue, you can get started with the rest of your Massachusetts baby shower planning. If you will be serving food or refreshments, start by looking for places that also have access to reputable catering or an award winning restaurant, such as Venus de Milo. Our venue hosts a wide range of parties and celebrations, including weddings, birthdays, corporate events, and baby showers.
Consider the Budget
Hosting a party at a professional venue is a considerable investment. However, if there is no suitable option to handle all of the guests and the features that you want to include, you will need a proper place to plan a party in Swansea. Most venues charge based on the number of guests, figuring in the cost-per-person can help you to figure out how much you will need to cover the rental of the venue and the cost for food at the award winning restaurant. Choose from buffets, cocktail receptions, plated meals, and more, depending on the time of day and the number of guests that you will serve.
You will need to put a deposit down to secure the venue and then make payments on up until the actual date of the party. Make sure to go over all of the details in the contract, ask questions about anything you don’t understand, and get it taken care of as soon as possible. Once you have a Southcoast party venue, you can choose a menu, purchase decorations, and send out the invitations. Try to give guests at least a few weeks notice and include RSVP information so everyone can contact you to say if they can go, either by phone, email or by return mailing an invitation card. Good timing is approximately 30-60 days before the baby’s due date.
Pick a Theme for the Party
Sometimes the parents have a specific interest or theme that they are using for the baby nursery that you can use for your Massachusetts baby shower planning, but not always. If you know the gender of the baby, you can do it pink or blue. If not, you could include a gender reveal as part of the celebration at the Southcoast party venue. Speak with the on-site event coordinator about special desserts or cakes that can be created to go with the theme. They may have some fun ideas that you can incorporate into the theme.
Once you have the theme, everything else will fall into place. You can now order the invitations or have them printed and mailed, purchase decorations, order the cake, and start staging the event. If this is a surprise party for the couple, find someone close to them who can provide you with addresses for close family and friends that they would want to invite. Most venues charge based on the number of actual guests, so be sure to have an accurate count. Get a schedule for deadlines on providing the final count so you won’t be charged for people who decline the invitation.
Choose Food and Drinks
Work with the on-site staff at the venue to choose the menu for your party. As an award winning restaurant, Venus de Milo has a wide range of options for breakfast, brunch, lunch, dinner, and cocktail-type receptions. Since this is a baby shower, you are probably not having an open bar, or white glove service plated meals, so this helps to narrow down the options quite a bit. Find out if the mother-to-be has any food allergies or any aversions to certain types of food during her pregnancy to avoid choosing anything that might be unpleasant.
Pick a selection of drink options, such as sodas, iced tea, coffee, water bottles, and maybe even a few seasonal beverages, such as lemonade, hot cocoa, and hot tea, depending on the time of year. Again, if you know that the expectant mother has a favorite beverage, try to include it if at all possible. You can also create non-alcoholic cocktails that fit with the theme or color scheme of the party for even more fun. If children will be attending, consider options that may be more well-suited to their tastes as well.
Looking for a Great Southcoast Party Venue?
Schedule a tour of Venus de Milo and see why our award winning restaurant and banquet hall are perfect for all your Massachusetts baby shower planning needs. If you want to plan a party in Swansea or anywhere in the surrounding area, consider Venus de Milo. We have large ballrooms and small meeting rooms that can be used for all of your party needs. Just give us a call at 508-678-3901 to speak with one of our team members about your party plans and preferred dates to check on availability.