75 Grand Army Highway (Route 6) Swansea , MA 02777 • MA Line: (508) 678-3901 • RI Line: (401) 861-2780 • firstname.lastname@example.org
Planning an event of any size can be a massive undertaking if you don’t know what you’re doing. Whether it is a birthday party or corporate gathering, you need to be organized and have a plan of action so you can achieve your goals. Finding the right venue, choosing the best menu, and ensuring that there is room for everyone to attend should be your primary goals. Whatever event you have looming in your future, start your search for the best banquet rooms in Swansea for social gatherings and special occasions at our Southeastern Massachusetts event venue.
Secure the Venue
After you take a tour of Venus de Milo and realize that it is perfect for your event, make sure to secure it with a deposit for your desired date. Select a date that won’t conflict with any critical holidays, vacation periods, or other special events to ensure the maximum attendance for your gathering. Once the date is set, and the venue is secured, you can start sending out invitations, booking vendors, picking a menu, and buying decorations.
If possible, select the venue and start making plans several months in advance. Depending on the time of year and the type of event, many venues will fill up quickly. If the weekend dates are all booked, consider hosting your social gatherings and special occasions celebration during the week. Think about the people that you will be inviting and whether they will be able to make it on a weeknight. If it is a “deal breaker” for too many people, think about other options for your Swansea, MA event planning.
Establish a Budget
Knowing how much you have available to spend on the vendors and events at the banquet rooms in Swansea will help you when it comes time to picking menus and shopping for decorative items. Most Southeastern Massachusetts event venue locations charge “per head” based on the number of guests that will be attending. Include an RSVP in with invitations and make sure you can check back with event staff to confirm your numbers ahead of the gathering.
Once you know how much it will cost per-person for your party, you can focus a bit more on ensuring that you don’t invite too many people to the venue. For example, if you are having a family anniversary party, consider only inviting the closest family and friends of the guest of honor instead of all co-workers, neighbors, church members, and acquaintances. Keeping the guest list under control allows you to do more things for the party and include more premium items on the menu for the buffet or plated meals in our banquet rooms in Swansea.
Choose a Theme
Stop and think about the type of party that you are planning and the person or purpose behind the event. Holiday parties are easy – the theme is already built-in and ready to go. Birthday parties can have a theme that has to do with the guest of honor’s age or something that they are interested in as a hobby. Anniversary parties should be romantic and include special decorations that reflect the couple and their interests. However, for all of these events, a simple black-tie theme or vintage ball could be held with similar success.
Avoid being too goofy with the decorations and theme. Make sure that the invitations reflect the type of party that it will be and include any essential information about attire or whether the event is a surprise party. Have fun with your theme, but be careful not to go overboard. Make sure that you choose something for your social gatherings and special occasions that will be approved by the Southeastern Massachusetts event venue. This will make your Swansea, MA event planning go a lot smoother and avoid complications.
Tour Venus de Milo for Your Special Event
If you are planning a special party or event in the Southcoast area, visit our beautiful ballrooms and banquet rooms in Swansea, Massachusetts. For over 50 years Venus de Milo has helped clients put on successful events. We are proud to have earned a solid reputation for hosting some of the most beautiful weddings and memorable events in the Southern New England region. Give us a call at 508-678-3901 to speak with one of our event planners to schedule a tour of our facility.