75 Grand Army Highway (Route 6) Swansea , MA 02777 • MA Line: (508) 678-3901 • RI Line: (401) 861-2780 • firstname.lastname@example.org
There are a lot of things that you need to do when planning a corporate event at your local conference center in Southeastern New England. You need to book the venue, work with the caterer, advertise the event, create a schedule, offer registration services to attendees, coordinate with sponsors and work with the facility to stage your event to make it easy for guests to find everything they need. It can all be overwhelming.
One of the most important tasks that you need to consider for the meeting and event space in Swansea, MA is who you are going to hire as a guest speaker. Whether you are doing a series of seminars and educational workshops, or if you just need a speaker for the awards dinner on the final night of the conference, it is important that you get it right. Social event coordinators should start looking at options for guest speakers early on in the planning process, as this selection could determine the success of the entire experience.
Create a Budget
You probably already have a budget set up for your corporate events in Swansea, but make sure you know how much you have to spend on hiring a guest speaker. Depending on the type of event, some speakers will agree to talk to the crowd as a means of establishing themselves as a leader within the industry. However, most big name speakers that will draw a “crowd” to the conference center in Southeastern New England, will only speak for a fee. Have a number in mind when you contact the individuals to shop around for the best speaker to use at your event.
Additional costs that you will want to consider beyond the basic speaking fee include:
- travel costs
- per diem during the conference
Have a Goal
When you hire a guest speaker, you should have a goal in mind. Do you want a speaker who is entertaining and engaging, charismatic and memorable, or someone who can offer something specific to your audience? It is important to have the right speaker for your event. You will want to go over talking points before your corporate events in Swansea, discuss what you want them to talk about and what your overall goal is for the meeting.
BONUS TIP: If you are unfamiliar with the speaker, ask for references or videos of them speaking at other engagements. Above all, make sure that the speaker is appropriate for the meeting and event space in Swansea, MA and that they won’t be offending your audience.
Set the Date
Check with the speaker to make sure that they are available for the date of your event at the conference center in Southeastern New England. As soon as you have everything firmed up with the venue for your corporate events in Swansea, contact the speaker to book them in advance. There is usually a deposit or 50/50 payment arrangement for booking a speaker, so make sure that you know ahead of time what is expected.
Go over any details for additional fees, such as travel, accommodations and meals. Some speakers include all of these things in the overall price, but it pays to ask questions and learn as much as you can before you book them for the meeting and event space in Swansea, MA. Have your social event coordinators check in with the speaker prior to the event and stay in touch up until they get on stage to speak to your attendees. Communication is important to make sure you don’t wind up with an empty stage and no one to speak at the event.
Secure the Venue
In addition to making sure that you have the space you need at the conference center in Southeastern New England for the date that you require, make sure that you also discuss your technology needs with the on-site social event coordinators. Some speakers prefer to talk at a podium, while others prefer to use a wireless microphone and walk around the stage while they speak. Know your speakers preferences and make sure that the meeting and event space in Swansea, MA can accommodate your needs.
Schedule a tour of Venus de Milo to determine whether or not our conference center is right for your corporate events in Swansea. Give us a call at 508-678-3901 to speak with our social event coordinators or to find out if dates are available for your event. Come see our world-famous venue in person and learn why so many people trust The Venus for their special occasions.