75 Grand Army Highway (Route 6) Swansea , MA 02777 • MA Line: (508) 678-3901 • RI Line: (401) 861-2780 • email@example.com
One of the most exciting milestones to celebrate in a person’s life is graduation. Whether that means a high school graduation party, college graduation, or some specialized education graduation, it’s a wonderful occasion to want to celebrate with family and friends. Graduation season brings proud parents, relieved students, and feelings of joy concerning what has been accomplished. You might plan a party in Swansea for close family in friends or host substantial graduation events in Massachusetts for the entire class. Start by choosing the right South Coast event venue that will be large enough to handle all of your guests and provide you with the additional services and opportunities that you require.
Set a Budget
If you are doing this just for your own grad, you will probably want to keep a modest budget. Check out party packages that include everything from the tables, chairs, and linens to your choice of a plated or buffet-served menu to save time and money. If you are hosting a college or high school graduation party for the entire graduating class, you will likely be assigned a budget by the institution or group that you represent. Make sure to consider all of the things you want to purchase, such as decorations, a celebration cake, favors, photo booth services, invitations, and anything else that is required to pull off a memorable event for the guests of honor.
Create the Guest List
Graduation events in Massachusetts for a large group can be challenging. If you need to plan a party in Swansea for the entire graduating class, find out if they are allowed to bring a plus-one or if it will include parents. Once you establish who can be invited, which will likely be based on budget and space restrictions, you can begin doing an initial headcount. Most South Coast event venue locations will give you a quote for services based on the number of guests to cover things like tables and chairs, the amount of space needed, food service or security staff required, and the amount of food that will be served.
Choose the South Coast Event Venue
Once you know how much you have to spend and the number of guests that will be invited, you can start shopping around for the best place to plan a party in Swansea. The venue will need to be able to accommodate the number of guests and offer the amenities and services that you desire. In-house catering is a huge advantage, offering an easy way to offer refreshments and feed guests without having to bring in an outside vendor. Make sure to ask about your other must-have items on the list, including having a photo booth, working with a photographer, baking a special celebration cake, using audiovisual equipment for announcements, or showing videos on a big screen.
Pick the Date
This can be a challenge in New England, as graduation events in Massachusetts can often all happen at once. As a result, we often see parties run anywhere from May to June and then run into July or August to avoid overlapping with other parties and events that are already planned around the graduation itself. If you are hosting a college or high school graduation party for the institution, you will most likely need to coordinate the event as close to the graduation date itself to ensure that everyone can participate. For this reason, many schools and colleges will frequently secure a South Coast event venue a year in advance to ensure they get the location they want on the date that is necessary for their scheduling needs.
Decorations, Food, and Vendors
Work with the venue to determine what you can bring in from the outside, what extra services can be hired in-house, and what their rules are regarding vendors. Many venues require any outside vendors to go through a vetting process where credentials are checked to make sure they are properly insured, certified to do the work, and that they have a good reputation in the local area. While this sounds like a frustrating process, it can work to your benefit, ensuring that you hire a vendor that will provide you with quality services. Clear all decoration ideas, food service, and vendors, which can include photographers, bakers, photo booth operators, florists, decorators, and balloon suppliers with the venue to be on the safe side.
Schedule a Tour
As you make plans for your college or high school graduation party, take time to schedule a tour of Venus de Milo so you can see our ballrooms and banquet areas for yourself. We have decades of experience hosting weddings, parties, corporate, and graduation events in Massachusetts. With more than 17,000 square feet of ballroom space, in-house catering, a complete audiovisual department with the latest technologies, free on-site parking, and a professional event coordinator who can help you to plan a party in Swansea, there are many reasons to choose our venue for your special day. Give us a call at 508-678-3901 to schedule a tour or to discuss availability at our South Coast event venue.