75 Grand Army Highway (Route 6) Swansea , MA 02777 • MA Line: (508) 678-3901 • RI Line: (401) 861-2780 • firstname.lastname@example.org
Celebrating a landmark anniversary, such as 25, 50, or 75 years of marriage is something that should involve professional event planning. Choosing the best location to plan a party in Swansea should be at the top of your to-do list. Whether you enlist the services of a party planner or work with the event staff at a South Coast reception hall, the more assistance you can get concerning staging, activities, decorations, and timeline, the better. While not every couple wants a large, catered event, there are certain occasions that call for lots of guests, a fancy dinner, some dancing music, and a beautiful ballroom at a party and conference center in Southeastern New England.
Establish a Budget
Many of the decisions regarding the food that will be served, the size of the space that you need to rent for professional event planning, and the type of entertainment that will be offered must be determined by the budget. The amount of money that you have to spend will directly influence what you will be able to do. To get an idea of the basic costs for renting space at a South Coast reception hall, go ahead and contact the venue direct and ask.
Most rates will be based on the number of guests and are charged per head with a minimum requirement. These prices usually include the use of space to plan a party in Swansea, along with an included buffet-style or plated meal, depending on what you choose. Be sure to ask about any other options, amenities, equipment, furniture, and services that might be included. This can help you to make smart decisions about where to host the celebration.
Create the Guest List
Celebrating so many years of marriage will most likely also mean plenty of family and friends will want to be on-hand to celebrate with the couple. Choose the guest list carefully to prevent going over-budget for the professional event planning. Children, grandchildren, parents, siblings, cousins, and anyone close to the couple should be first on the list. Then you can make room for long-time neighbors, church members, community groups, work associates, and other friends.
You will want to create an RSVP situation to prevent being charged for no-show guests. Be sure to include an RSVP card in with the invitation, along with any other instructions for guests to follow. Some parties include requests for the guests to submit stories or memories about the couple that will be shared during the party or specifications about food allergies or special dietary accommodations. If you are planning many months in advance, consider sending a “save the date” card or any notifications about not “spilling the beans” if this will be a surprise party.
Staging the Event
Consider all of the things that you want to include at the South Coast reception hall for the party. Each milestone anniversary has its own color scheme built right in, such as the “silver anniversary” for 25 years and the “golden anniversary” for 50 years. Incorporate the colors into all of your decorations, the cake design, the invitations, and anything else having to do with the professional event planning for the party. Work closely with the event coordinator to discuss options for staging the event, including a dance floor, a special table for the guests of honor, and any other activities that you want to include.
Create a beautiful place setting for the guest tables, including centerpieces, photos of the couple, and other elements that will set the stage for the celebration. Work with the venue to create a menu that will show the couple how much they mean to you, incorporating cultural or personal favorites whenever possible. Venus de Milo has a wide variety of food options, including regional, cultural, and popular dishes, to choose from at our party and conference center in Southeastern New England. Make sure to also order some champagne to make a toast to the couple and invite people to come up and share memories, fond wishes, and toasts of their own. A DJ or live band would also be a great idea, especially if they can play music that means something to the couple, such as hits from the year that they were married.
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For more than 50 years, we have proudly served clients in the Southeastern Massachusetts and Rhode Island region at our South Coast reception hall. Special occasion celebrations, corporate gatherings, professional meetings, and wedding receptions are just some of the typical events we host. To learn more about how to plan a party in Swansea at our venue, give us a call at 508-678-3901 and speak with one of our on-site event coordinators.