75 Grand Army Highway (Route 6) Swansea , MA 02777 • MA Line: (508) 678-3901 • RI Line: (401) 861-2780 • venus@venusdemilo.com



Special Occasion Event Planning in Southeastern Massachusetts

Special Occasion Event Planning in Southeastern Massachusetts

special occasion event planning in swanseaIf you have been charged with planning a party or another type of special occasion event, the best place to start is by choosing a Southeastern Massachusetts event venue. You need to make sure that the venue has enough space for all of your guests and the activities that you want to include. You’ll want to ensure that there is ample on-site parking and amenities that go along with the type of event that you want to host. An award winning restaurant with a dynamic catering selection can also be helpful, depending on the type of Swansea, MA event planning that you want to do.

Special occasion event planning can include a wide range of celebrations, gatherings, and opportunities. Whether you are marking a landmark achievement, such as a 25th wedding anniversary, retirement after many years of service, or a significant birthday, it helps to find a venue that will provide you with the services you need to create a successful event. Venus de Milo has been helping clients throughout the Southcoast area for over 50 years, and we have the knowledge, experience, staff, and amenities necessary to help you create a memorable gathering for family, friends, co-workers, or community members.

Step One: Set the Date

Once you know the Southeastern Massachusetts event venue where you want to host your special occasion party, make sure to set the date. Work with the venue to secure the date and time that you want and work out the details regarding the contract and any expectations that you might have.

Step Two: Hire Vendors

If there are any third-party vendors that you want to hire for your event, make sure to clear it with the venue first. Most venues have rules regarding Swansea, MA event planning, and the hire of outside vendors, including photographers, bakeries, florists, and decorators. In order to protect themselves from liability due to unlicensed or uninsured vendors, they require every vendor to be approved in advance.

Step Three: Choose a Theme

Some themes may be very obvious and won’t require a lot of thought. However, there are other themes that may be difficult to nail down. If you are planning the event alone, consider consulting the guest of honor’s spouse or nearest relatives and friends for ideas for a theme that would appeal to them specifically. If you still can’t figure out a theme that fits, consider searching online for examples of similar parties or consult with a professional event planner.

Step Four: Send the Invitations

Depending on the type of party that you are hosting at the Southeastern Massachusetts event venue, you will want to send invitations out with plenty of time for guests to come. Be sure to include RSVP information and make it easy, include a phone number for calls or texting, an email address, and maybe even set up a website or social media page. The award winning restaurant and venue that you choose for your special occasion event planning will charge “per person” for the use of the space and food service, so the sooner you can get a final headcount, the better.

Step Five: Purchase Decorations

Select decorative items that correspond with your theme. Get centerpieces for guest tables if you are doing a banquet or will have food service. Purchase table decorations for gifts, guest books, cake displays, and anything else that you want to present at the party. Work with the on-site event staff for all of your special occasion event planning needs. We can make suggestions for decorations that you might not have considered.

Step Six: Finalize the Menu

Our team will help you to choose the menu for your Swansea, MA event planning. Whether you are hosting a meal, serving appetizers, or having an open bar, we will go over everything you need to create a successful event. Once you have a final count of guests, we can go over all of the details for your food order and make sure everything you want to be included has been added.

Contact Venus de Milo for a Tour

Before you start special occasion event planning, make sure to stop by our venue for a complete tour of the facility. We can share an insider’s look at our award winning restaurant, event spaces, decorative ballrooms, and assist you by answering questions about our Southeastern Massachusetts event venue. Give us a call at 508-678-3901 to speak with one of our team members about your Swansea, MA event planning needs, and ideas.

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