75 Grand Army Highway (Route 6) Swansea , MA 02777 • MA Line: (508) 678-3901 • RI Line: (401) 861-2780 • firstname.lastname@example.org
There are lots of reasons to host a business dinner at a Southeastern Massachusetts event venue like Venus de Milo in Swansea. Small businesses, mid-sized businesses, large firms and corporations all have a need to celebrate, recognize or commemorate an employee, co-worker or leader at some time or another. Whether it is an annual get-together event or a special gathering at the local banquet hall, it is important to take advantage of professional event planning options in order to create a memorable dinner for everyone involved.
What’s the Occasion?
The type of social gatherings and special occasions that you are celebrating will have a lot to do with how, why and when you host the business event at the banquet hall in Swansea, MA. Holiday celebrations will, of course, be during the month of the holiday, such as an end-of-year party for the New Year or a summertime celebration for something patriotic. Company anniversaries would, of course, be celebrated at the appointed time to recognize a landmark for the business. Once you identify clearly the purpose of your gathering, you will be able to start making plans at the local Southeastern Massachusetts event venue.
Choose a Date and a Time
The average business dinner party lasts between two and three hours, so make sure that you don’t keep employees out too late on a work night or that you don’t tie up too much of their weekend with work-related events. Pick a date that works for your company, taking care not to schedule on holiday weekends or during scheduled vacations for executives or important team members that you would want to attend. Choose a time that works for everyone, such as six or seven in the evening, especially if you are including a dinner.
Create a Guest List
How many people will you be inviting to the banquet hall in Swansea, MA? Will it just be employees and staff members or will you be extending the invitation to spouses and significant others? What about family members or friends? This would depend on the type of social gatherings and special occasions you are planning and how many people the Southeastern Massachusetts event venue will hold. Make sure to have a ballpark figure of how many guests will be in attendance when you work with the professional event planning coordinator at Venus de Milo. You can choose the space you will use for your event based on the amount of space you will need for all of the dining tables and other staging areas.
Visit the Venue
If you have not done so already, it is highly recommended that you visit the venue yourself to take a look at the facility. You can’t possibly plan your social gatherings and special occasions properly just by looking at a schematic online or via email. Take time to meet with the professional event planning coordinator and go over all your ideas for decorations, table settings, vendors, entertainment and any audio-visual equipment that you might require at the banquet hall in Swansea, MA.
Send Out Formal Invitations
If the occasion warrants it, send out formal invitations by mail to all of your guests. Make sure to include important information, such as the date, the time and the venue, as well as a method for RSVP to ensure you have an accurate guest count. Leave room for menu choices, if they are offered, as well as space to mark if there are any allergies or special diet information required. This is an important part of party etiquette, as many people have severe allergies to popular foods that are served at social gatherings and special occasions. Speak with the coordinator at the Southeastern Massachusetts event venue about alternative options for guests with food allergies and special requirements.
Create a Seating Chart
This is very important in the business world. If you are bringing in guests from multiple branches or offices within the company, try to sit all of those co-workers together. Create place cards for each guest and put guests in seats that will work to the best advantage of all in attendance. Be careful not to put rivals together at the same table or co-workers that you know have had issues with each other in the past.
Make a Schedule of Events
Create a complete schedule for the evening at the banquet hall in Swansea, MA including everything from food service to guest speakers, announcements to any awards being given, entertainment and anything else that you might want to include. Share the list with the professional event planning coordinator at the Southeastern Massachusetts event venue to ensure that everything goes according to plan.
Contact Venus de Milo to Schedule Your Business Event
If you would like to learn more about professional event planning at the Venus de Milo restaurant and banquet hall in Swansea, MA please give us a call at 508-678-3901. We are a premier event location for social gatherings and special occasions and can host you and your business group at our Southeastern Massachusetts event venue. Call today to schedule a tour of our facility or to check on availability for your upcoming event.